Southampton Phone Directory

The Southampton phone directory draws from public records kept by the Town of Southampton and Suffolk County government offices on Long Island's eastern end. Southampton is a large town in Suffolk County that includes villages like Southampton Village, Westhampton Beach, Quogue, and several hamlets spread across the South Fork. The Town Clerk, tax offices, and planning departments all hold records that list names, phone numbers, and mailing addresses. You can search these records online, request them through FOIL, or visit town offices in person to find contact details for people and businesses in the Southampton area.

Southampton Town Clerk Records

The Town Clerk is the main keeper of public records in Southampton. You can reach the office at (631) 702-1740 or visit their website at southamptontownny.gov. The clerk handles vital records, marriage licenses, FOIL requests, dog licenses, and meeting minutes. All of these records can hold names, addresses, and phone numbers that feed into a phone directory search.

Vital records at the clerk's office include birth certificates, death certificates, and marriage records for events that took place within the Town of Southampton. Birth records list the parents' names and home address. Death records show the last known address of the deceased. Marriage records have both parties' names and contact info. You need to show a valid reason and proper ID to get certified copies, but the records themselves are on file and searchable.

The Town Clerk also serves as Southampton's Records Access Officer under New York's Freedom of Information Law. That means any FOIL request for town-held records starts here. You write a letter or send an email describing what you need. The office has five business days to respond. They can hand over the records, deny in writing with a reason, or send a note saying they need more time. Copies run $0.25 per page for standard sizes.

Board meeting minutes go back years and are public. They list the names of residents who spoke at hearings, what they said, and how the board voted. If someone addressed the Town Board about a zoning issue or a local project, their name and sometimes their address show up in those minutes. These are available on the town website or by request.

Southampton Property and Tax Records

Property records are one of the best ways to find someone's current address in Southampton. Every piece of real estate in town has a tax bill tied to an owner name and mailing address. The Receiver of Taxes handles tax collection, payment history, and delinquency lists. Tax maps show how land is divided, and each parcel links to the owner on file.

At the county level, the Suffolk County Clerk at 310 Center Drive in Riverhead keeps all land records for Southampton. Deeds, mortgages, liens, and UCC filings are indexed by name. When a property sells, the new deed goes on file with the buyer's name and mailing address. Mortgages list the borrower's info too. You can search these records online through the county clerk's land record search tool, or visit in person. The phone number is (631) 852-2000.

Southampton's real estate market makes property records especially useful. The town has some of the most active property transactions in the state, with homes in the Hamptons changing hands regularly. Each sale generates a new deed, and that deed goes into the public record with fresh contact info for the new owner. This constant turnover keeps the property records current and valuable for phone directory searches.

Tax lien lists are public too. When an owner falls behind, the town publishes the delinquent parcel list. It shows the owner name and property address. Foreclosure filings add more detail, including court documents that may have phone numbers and additional addresses on file.

Planning and Zoning Records

Southampton's Planning Department keeps records on every development project, zoning application, and site plan submitted to the town. These documents list the applicant's name, mailing address, and often a phone number. All of it is public record under FOIL.

Zoning Board of Appeals records cover variance requests, special permits, and appeals of building department decisions. Each application names the property owner, gives the property address, and describes what they want to do. The board's meeting minutes record who appeared, what was discussed, and how the vote went. Planning Board records work the same way for subdivision approvals and site plan reviews.

Building permits are filed with the Building Department. Every permit application has the property owner's name and address, the contractor's info, and a description of the work. These records cover everything from new construction to small renovations. The department also handles code enforcement, which generates inspection reports and violation notices that name the property owner.

FOIL Requests in Southampton

New York's Freedom of Information Law (Public Officers Law Article 6) gives you the right to access records held by the Town of Southampton and Suffolk County. The law presumes all records are open. You do not need to give a reason for your request.

To file a FOIL request with the town, contact the Town Clerk at (631) 702-1740. You can submit your request by mail, email, or in person. Be specific about what records you want. Include names, dates, and document types when you can. The more detail you give, the faster the office can find what you need. Vague requests tend to slow things down.

The office must respond within five business days. If they need more time, they will send an acknowledgment with a timeline. Standard copies are $0.25 per page. Looking at records in person is free if you set up a time. If your request gets denied, you have 30 days to file an appeal. The appeal goes to the head of the agency. If that fails too, you have four months to challenge the decision in court.

Suffolk County Records for Southampton

Since Southampton sits in Suffolk County, many records live at the county level. The Suffolk County Clerk in Riverhead handles land records, business certificates, and court filings. The District Attorney's office keeps criminal case files. The Board of Elections maintains voter rolls with names and home addresses.

Business certificates are worth checking. When someone starts a sole proprietorship or partnership in Southampton, they file a certificate with the county clerk. It lists their legal name, business name, and street address. The Suffolk County website has search tools for land records and other public filings.

Voter registration data is public in New York. The Board of Elections in each county keeps it. The data includes a person's name, home address, party affiliation, and voting history. It can be used for political and non-commercial purposes. For a phone directory search, this data provides current home addresses that other record types might not have.

Court records from the Suffolk County courts can also contain contact info. Civil case filings list the parties' names and addresses. Small claims court records have similar info. Criminal records are more restricted, but basic case information and outcomes are generally available through FOIL or the court clerk's office.

State Records for Southampton Searches

Beyond local and county records, state-level databases can help with a Southampton phone directory search. The NYS Department of State runs the main FOIL portal and oversees business entity filings. You can search for any business registered in New York by name, DOS ID, or registered agent. Results show the entity's status, filing date, county, and process address.

The NYS Committee on Open Government is a free resource if you run into trouble with a FOIL request. They answer questions by phone at (518) 474-2518 and publish advisory opinions that explain how the law applies to specific situations. Their guides cover everything from how to write a request to what to do if an agency ignores you.

The NYS Unified Court System also takes FOIL requests. You can email foil@nycourts.gov or mail a request to their Albany office. Court records from cases heard in Suffolk County courts are available this way. Copy fees are $0.25 per page.

Nearby Cities

Other towns near Southampton on Long Island have their own public records offices. If the person you are looking for lives close to the border, their records may be on file in one of these neighboring areas.